Most people will face the challenge of prioritizing workload almost daily when confronted with long list of tasks. Many don’t know when to start. The most important thing to remember is that not Evey task has to be done the right way , when you take time to prioritize, you can keep your day structured and get it done more and quicker
The most crucial resource a person can has is time, thus it is necessary to save every tiny bit of time. There aren’t enough hours in a day to fulfill all of our work. Thus having a to-do list would help you plan your day up-front so that you can stay ahead of your game
Here how you can take control of your day and prioritize your Daily task
table of contents
Develop a positive addiction
Brian Tracy in his book called Eat that frog says that you can develop a positive addiction to the feeling of enhanced clarity and confidence.
He says when you develop this addiction, on an unconscious level you will begin to organize your everyday tasks in such a way that you’ll continuously start and finish more important tasks. You’ll be positively addicted to success and contribution
Break Larger task into actionable task
Break complex task into small and clear action. Smaller task are easier to assign to the right person. They prioritize individually rather then one overwhelming block.
A two -week efforts broken into daily actions becomes something you can actually plan around
Set time frames
It will be annoying when you have prepared a whole list of tasks but just one task is consuming most of your time? If that is the case then you need to assign strict time frames to your task list.
A time frame is basically a time-based parameter that you assign to each task in which the tasks are expected to be performed. If a particular task exceeds the time parameter and isn’t important enough, postpone it to do later focus on the next task. Don’t let a conflict arise between tasks.
If you have a task list in place then it’s obvious that you don’t want a task lasting all day. This also helps you avoid the feeling of getting overwhelmed from so many pending tasks to do.
Deadline
Deadline introduce hard constraints into prioritization. Tasks tied to external commitments, or release schedule carry fixed delivery timelines that cannot flex easily. Factoring deadlines in early helps avoid the pattern of work pilling up right before delivery date because earlier sequencing decision do not account for them
Review your workload regularly
As you check things off your to-do list and new tasks piled up , you will need to review your workload and adjust the priority order.
There May also be a few tasks that tend to get lost along the way . For these tasks , consider whether they can be delegated to someone else or if they should be deleted entirely
Take a easy step
If an undesirable task is not the most important one, then do it later. Starting with a simple task would encourage you to do more tasks and even the most undesirable tasks would seem doable.
Moreover, when you start off easy, you will slowly get the hang of the tasks that you are supposed to do and after that, your task list would be easier to look at.
For instance, you can even start off your list by several tiny tasks that can be accomplished in just a minute or two. This tiny task can be anything, as silly as taking out the trash, clean up your desk or add paper to the printer.
